| August 2023 |.
Most transport and logistics companies in Europe use digital tachographs on a daily basis. This is mainly due to EU laws on driving times and rest periods and a very strict penalty policy for those who do not comply. Digital tachographs are therefore made standard to accurately record data on times, dates and travel periods for each journey, all of which can be useful when calculating wages.
With DDD archive report you can download all files at once or download files related to a longer period of time. Companies rarely use it for day-to-day operations, but it is very useful if you need to provide data to authorities in case of a company audit.
Analysis tools such as Tachogram can help organize and easily understand all the data collected from the digital tachograph. In addition, Tachogram provides a report summarizing each driver's working hours, designed to accurately reflect when they started work, how long they were on the road, effective driving time, and breaks taken!
Depending on a company's wage policy, the automatically gathered information can be used to calculate each driver's exact wage at any time. Just select the time period needed and you'll see what you need right away!
In addition, you can set up automatic emails for accounting to send this information directly to their mailbox or, if you want to go one step further, Tachogram offers the option of an API integration for a quick flow of information to your accounting system. This way, all information is transferred at the click of a button, making monthly payouts significantly faster and easier!
Read our blog about Tachogram here
A recent report by the European Commission shows a 179% pay gap between Western and Eastern European truck drivers. This explains why some western countries, such as Norway and Denmark, have set minimum wage limits for foreign truck drivers working in their countries.
Both digital tachograph data and travel data recorded by telematics devices are generally considered very reliable by authorities in Europe. And this applies not only to occasional checks by the national road police, but also to local tax authorities. Since the above rules on minimum wage limits are strictly enforced, it can be very useful if you can provide accurate data on how long your driver has spent in a country, and info on the wage rate applied and successive payouts.
The company VILKS SIA (formerly Multilog SIA) experienced the enforcement of these rules first hand. Because they regularly traveled to Germany, local authorities began asking for proof of locally set minimum wage payments for their drivers.
By combining the recorded vehicle trip data with the individual tachograph data of a driver's working hours on Tachogram, VILKS SIA was able to provide accurate data to the German authorities, demonstrating compliance with local rules.
For companies outside the transportation industry that do not have to use a digital tachograph, there are other telematics solutions that can help calculate wages.
Through GPS tracking, it is possible to determine the distance each vehicle has traveled. If your team uses distance rather than working hours as the basis for payroll calculations, there is a report available that summarizes which employee traveled a certain distance with a specific vehicle. So this may be just what you need then!
If you deploy mobile teams doing a daily commute to a construction site or other work location, you can use our driver identification tool to record the arrival time and end time of the shifts, with both the driver and passengers identifying themselves when boarding the company vehicle.
Telematics solutions also allow you to correctly and fairly award bonuses for the quality of your employees' work. Thanks to our driving behavior analysis module for drivers, all drivers receive a performance rating (according to your set parameters) and can then be easily compared among themselves in a dashboard. By giving the "good students in the class" the right incentives and your managers the necessary tools, you can significantly improve the safety of your fleet and thus reduce accident-related costs. If you choose to have a bonus program in your company, our driving behavior analysis tool is already a solid help!
All the data collected by telematics solutions mentioned in this blog are available in our management application. There are over 50 different reports with data that can help you make your fleet more effective and, of course, make monthly payroll calculations more accurate and easier! If you think your team could benefit from improving internal business processes, contact us and our customer advisors will be happy to help you find the right solutions for your business.
Do you still have questions after reading this blog and what works for your specific business situation? Then contact us directly by phone 03 289 55 35 or click here for more information.
After reading this blog, are you curious about which tracking and digital solutions All-Connects offers? Ask us your question and we will answer you as soon as possible.
